BERLIN. Without Smartphone with many employees of Procter & Gamble is no more. 20 000 employees of the consumer goods company has equipped with mobile devices that enable quick access to presentations or other documents. However, it was awkward when the documents had to be printed. For this, it was long needed to retrieve the data on a computer.
The detour will save a technique of Xerox, claims to global market leader for business process and document management. Directly from the smartphone can be exploited by Procter & Gamble any desired printer. Not even need to download drivers or software to employees. You get the documents easily from a server via cloud computing, that is a central Web-based IT application.
Number of the devices drops significantly
Procter & Gamble lowered costs not only because the workers need less work for printing. A centrally controlled document management has also ensured that more than 35,000 could be scrapped by former 45 000 printers. Reduced expenditure on higher service – that’s the promise of the provider of the so-called Managed Print Services (MPS). The message is: According to a recent study by the UK IT analyst firm Quocirca demand increases significantly. After that measure more than two thirds of companies surveyed on the subject even strategic significance. Because with comparatively little effort can achieve significant effects.
To 1.5 to three percent of the total turnover of a company estimates a study by the IT giant IBM, the savings potential of a controlled and standardized document and data management. Contributing to this are more efficient work processes. A positive side effect: The companies can dress up their environmental performance, because they contain such as paper consumption.
Usage rights for employees
Car manufacturer Fiat is aiming at, for instance, reduce the Group with an MPS solution alone the cost of printing by a third. For this, purified under other devices the park, managed unified and centrally. A number of tricks helps keep escalating printing costs in check. Notorious All prints are detected, because the costs can be automatically assigned to departments or employees. It is also possible to assign different user rights. Only a few employees may then print in color, while others only on both sides or ink-saving draft mode.
Prerequisite for building a modern printing solution is an in-depth analysis. The Nuremberg Services unmasked TA Triumph-Adler and his advisers initially unnecessary costs eaters. In addition to expensive ink may also have dirt from different manufacturers on the budget. Triumph-Adler takes over, the supply of hardware, software and consumables from a single source. The company manages and maintains all office systems. The settlement follows a uniform price per page – whether printed, copied or faxed will.
In general, the trend is certainly away from the paper. "The paperless office will remain but an illusion, but the digital future will provide fewer invoices, delivery documents or notifications," says Stephan Vanberg, head of the Central and Eastern European operations of Streamserve Germany. The specialist for output management, including solutions for automatically generated documents such as invoices and letters of the health insurance to their policyholders. A software to support employees in writing letters. They can do so the correspondence is much faster.
Not only the productivity increases – some letters are even more understandable. lower have such a large telecommunications company, according Vanberg the number of inquiries from customers by 23 percent. For it emerged thanks understandable breakdowns less cryptic line item on the invoices.
Software evaluates letters
Increasingly, it is in benefits to more than printers and printer supplies. "We do basic research for the future of document management," says Sophie Vandebroek about, research manager at Xerox. In their laboratories will present a "Facts Potter" was developed. The software is able to evaluate the content of letters, emails and faxes automatically. As with a semantic search engine on the Internet, the program finds out whether it is a letter from a technical inquiry, an order or a complaint.
According to the category will print the message only when needed. Vandebroek expected that digital document management technologies are yet to advance further. What they believe is urgently necessary, "it is still too much print to it then throw it away." Two years ago, Xerox has developed a special technique that can reduce the waste – an ink that fades within a short time. The paper can then be reused.
Size The rule of thumb is Managed Print Services in businesses worth more than 100 employees. Specifically, the sense of a mission depends on it, how much is printed.
Industry High demand in the financial sector. With such insurance is necessary that policies be in print. As more industries with high paper consumption are public administrations, educational institutions and health care.